Accurate data, kept up to date by the person who knows it best, and available to those who need it. No more, no less.
I want a demoYou are no longer the bottleneck for a change of address or new bank details.
The “My Profile” page is clear and self-service, with information and documents a click away.
Employees upload their supporting documents, the HR team approves them. Documents are filed automatically in the right place in the file.
Each profile sees what concerns it. Sensitive data stays restricted to authorised people, including between HR teams.
The file is not limited to personal details and a contract.
Professional and personal data, health insurance, RQTH, training, certifications, skills, emergency contacts. And the custom fields you create for your own needs.
The staff directory and the organisation chart are fed by the data in the file. When someone joins or changes department, they are up to date without anyone touching them.
End of probation period, medical check-up to schedule, residence permit to renew: every date entered can trigger an alert, with the notice period that suits you.
Update their own contact details and personal situation
Tiles displayed according to active modules, nothing superfluous
A single source, so a single version of the data
More about employee data management
An HR database always deteriorates in the same way. Addresses change without anyone reporting it, bank details date from an old account, family situations change quietly. The problem is not a lack of tools, it is that updates rely on someone who does not have the information.
Opening updates to employees is not a way of offloading work: it is recognising that they are the only ones who know they have moved house. The personal space in Nicoka HRIS lets them keep what concerns them up to date, view their documents and follow their pending requests.
You keep control over what can be edited freely, what goes through HR approval, and what remains read-only. Employees upload their supporting documents, the HR team approves them, and each document is filed automatically in the right place in the file.
It is tempting to add more and more fields to know everything. In practice, a form that is too long gets half filled in, and a half-filled database distorts every indicator drawn from it. Better a few mandatory fields kept up to date than many optional, outdated ones.
Mandatory fields block incomplete files at creation, changes are dated and tracked, and indicators are built on a database whose freshness you know.
Sending a document to a third party, a body or a service provider is often done by email, with no record and no guarantee. From the employee’s record, a document goes out with a read receipt or a signature request, and its status remains tracked. Shared links have an access log: you know who opened the document and when.
For full document management, see the page HR documents.
Nicoka HRIS is developed and hosted in France. To go further: the HR foundation, security and compliance page, mobile app.
Show us your fields, your access rules and your supporting documents, and we will show you how self-service lightens your day-to-day work.
I want a demo