Risks by job
Exposure risks are attached to the job held, so tracking follows automatically when an employee changes role.
- Risks attached to jobs
- Tracking matched to the job actually held
- Shared base with medical visits
Health and safety at work are not managed from a binder. They are managed where jobs, certifications and employees already are.
I want a demoJobs, exposure risks, mandatory certifications and medical visits form a single chain. Handled in four different tools, they always end up drifting apart.
Exposure risks are attached to the job held, so tracking follows automatically when an employee changes role.
Required or optional certifications are held by the job title, and the matrix is available as a standard report.
Certification attachments are filed automatically in the employee file. On inspection day, you do not have to search.
Obligations are kept in a file. Safety culture, on the other hand, is built from what teams see go by.
Regulatory changes, ongoing projects, new forms: referents post in the relevant area, and must-read content is pinned so that nobody misses it.
You appoint the referents and members of each area, with their rights to read, edit or delete. Publishing stays under control.
Images, files, links: learning by example, backed by photos taken on the job, does more for prevention than an internal memo. Each post triggers a notification.
Tracking matched to the job actually held
The certification matrix as a standard report, and the proof filed with its issuing body
More about the HSE module
Most companies keep a single risk assessment document (DUERP), a list of certifications and a record of medical visits. Most often in three different files, updated by three different people, at three different paces. It is this separation that creates the risk, more than the lack of a tool.
A job exposes people to certain risks. Those risks require certain certifications and a certain level of medical monitoring. When an employee changes job, all three must move together. In separate files, only one gets updated, and the gap is only discovered at an inspection or after an accident.
Attaching exposure risks and certifications to the job title changes the mechanics: a change of role updates the chain, without anyone having to think about it. Requests for a medical visit carry the risks of the job actually held.
The question that matters is not the list of certifications held, it is the list of those that are missing. Since required or optional certifications are held by the job title, the gap can be read directly in the matrix, available as a standard report.
Refresher training is anticipated in the same way: from an existing certification, a renewal session is triggered and stays linked to the original. Reminders only go to employees who are still with the company, which avoids alerts about people who have left.
An HSE system is judged on the day of an inspection or an incident. On that day, the question is not whether the training took place, but how to prove it. Certification attachments carry their issuing body and are filed automatically in the employee file.
Access remains restricted to authorised people, and the data is hosted in France. See also security and compliance page.
Nicoka HRIS is developed and hosted in France. To go further: medical visits, training and certifications, equipment.
Bring your exposed jobs and your mandatory certifications. We will show you the matrix, the deadlines and the related proof.
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