A successful arrival does not depend on the talent of whoever welcomes the new hire, but on a task list nobody forgets. Neither does a clean departure.
I want a demoBetween the signed offer and the first day, there are often several weeks of silence. That is precisely when a new hire can still change their mind.
Equipment to order, accounts to create, badge, workstation, documents to prepare. Each task has its owner and its due date, and progress is visible.
Equipment allocation is tracked from arrival, which makes its return verifiable on departure. See equipment management.
The employee file exists before their arrival, so you can prepare their space, their access and even a review before their start date.
A poorly handled departure leaves access open, equipment not returned and balances wrong. All three are settled with the same mechanism.
A file created in advance, a status activated on the start date
Task lists for each step, with equipment and access tracked
Accounts and access rights closed, history kept
More about onboarding and departures
A failed onboarding rarely shows on the day itself. It shows three months later, when the new hire leaves or still does not have the access they need. Between the signed offer and the end of the probation period, a company has a dozen opportunities to get it right, and as many opportunities to forget something.
Preboarding is the most neglected period of the journey, and the riskiest. Several weeks often go by without contact, when this is precisely the moment a new hire can still accept another offer. None of this calls for a sophisticated tool: above all, someone has to remember to do it, on the right date.
This is exactly what a dated task list solves. Each action has its owner and its due date, set from the start date. The employee file exists before they are there, so you can prepare their access, their equipment and even a first follow-up review.
An arrival involves IT for access, facilities for the workstation, the manager for the welcome, and HR for the paperwork. When coordination relies on emails, the most visible task gets done and the others slip.
Assigning tasks by owner makes progress clear to everyone. Allocations ofequipment are tracked from the moment of assignment, which has a useful side effect: the return on departure becomes verifiable instead of being pieced together from memory.
A rushed offboarding leaves three traces: open access, unreturned equipment and wrong balances. The first two are security risks, the third a litigation risk. The end date of the leave balances is calculated according to the rule you have defined, and rounding of accrued days takes into account periods truncated by the leaving date.
The employee's status and position update automatically on the scheduled dates, and the organisation chart is rebuilt accordingly. Document retention and anonymisation then follow your rules, one document type at a time.
Nicoka HRIS is developed and hosted in France. To go further: the HR foundation, equipment, reviews.
Give us your current arrival checklist, and we will show you what it becomes once assigned, dated and tracked.
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