Health insurance Enrolments Dependants Exemptions

Manage your employees' health insurance without chasing supporting documents

Enrolments, dependants, exemptions, changes in circumstances. The topic is administrative, repetitive, and time-consuming precisely because it is scattered.

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Tracking

An enrolment attached to the employee file, not to an email

Enrolments and dependants

The enrolment lives in the employee file, with dependants and dates. A change in family circumstances is reflected in the right place.

  • Dependants attached to the file
  • Enrolment dates recorded
  • Access restricted to authorised people

Exemptions and supporting documents

Exemptions and their supporting documents are uploaded and filed automatically, so the file can be checked without searching.

  • Supporting documents uploaded by the employee
  • Automatic filing in the employee file
  • Preview without downloading

Changes

Joiners, leavers and changes feed the data sent to your payroll software, with no list kept on the side.

  • Changes tracked in the employee file
  • Data sent for payroll preparation
  • History kept
Configuration

Your schemes first, the files second

The options offered depend on status, cover and dependants. They are configured once, then each file is attached to them.

Your health and protection options

Collective agreement, industry-wide agreement or unilateral decision: you declare the options that apply in your company, by scheme, status and contract type.

  • Health insurance and protection options configured
  • Broken down by scheme, status and contract type
  • As many options as your agreement provides for

The employee's membership

The option chosen by the employee is recorded in their file, with the contract references and the people covered.

  • Contract number and membership number
  • Dependants attached to the contract
  • Chosen option visible in the file

The URSSAF inspection, prepared

Exemption documents are requested automatically every year, and the list of chosen options comes out in a single report.

  • Automatic reminders on the annual due date
  • Supporting documents kept in the employee file
  • Full extraction of options through the reports feature
What everyone gains

The employee, the manager, the HR team

The employee

Their dependants attached to their file, their documents available to view

The HR team

Changes tracked in the file, data sent for payroll

Frequently asked questions

More about health insurance management

Can employees upload their own supporting documents?
Yes, from their personal space. Documents are filed automatically in their file, and the HR team approves them.
Does Nicoka HRIS calculate contributions?
No. Nicoka HRIS does not calculate payroll. It holds the enrolment information and sends the data to your payroll software, which remains the calculation tool.

See health insurance tracking in Nicoka HRIS

Bring your exemption cases and your enrolment rules. We will show you the file, the supporting documents and the changes.

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