Medical visits Health monitoring Risks Due dates

Track your employees' medical visits without a parallel spreadsheet

Health monitoring due dates are rarely missed through negligence. They are missed because they live in a file nobody opens at the right time.

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Tracking

A due date attached to the employee, not to a file

Visits and their due dates

Each visit is recorded in the employee file with its date and next due date. Tracking no longer depends on the memory of whoever handles appointments.

  • History kept in the employee file
  • Next due date calculated
  • Attachments linked to the visit

Exposure risks

When requesting a visit, the HR team specifies the employee's exposure risks. Medical monitoring is thus adapted to the job actually held.

  • Risks entered with the request
  • Link with the job held
  • Consistency with mandatory certifications held

The link with mandatory certifications

Mandatory certifications, jobs and medical visits are connected. A certification that requires medical fitness is no longer read separately from health monitoring.

  • Mandatory certifications attached to jobs
  • Matrix available as a standard report
  • A shared view with mandatory training
Management

Anticipate appointments rather than catch up on them

Medical monitoring is rarely missed on substance. It is missed on the date.

The visits dashboard

An overview of visits for all your employees, by status, to spot at a glance the appointments to schedule.

  • Statuses: completed, to schedule, scheduled, cancelled
  • Appointments to schedule identified without searching
  • Overview across the whole workforce

Scheduling alerts

Reminders to medical centres are automated, with lead times that match your organisation.

  • Automatic alerts on due dates
  • Configurable reminder lead times
  • Medical centres recorded once and for all

Fitness certificates

The certificate issued by the health professional is kept under the visit date, in the employee file.

  • Certificate filed in the employee file
  • History available in case of inspection
  • Proof available without searching

Beyond visits

Medical visits are not handled in isolation. Mandatory certifications and workplace accidents live in the same module, with the same files and the same access rights.

What everyone gains

The employee, the manager, the HR team

The manager

The link with the job actually held

The HR team

The next due date calculated, consistency with mandatory certifications

Frequently asked questions

More about medical visit tracking

How are exposure risks taken into account?
When requesting a visit, the HR team specifies the risks the employee is exposed to. Medical monitoring is thus based on the job actually held, not on a generic template.
Is tracking linked to mandatory certifications?
Yes. Occupational risk management connects mandatory certifications, jobs held and medical visits, so topics that depend on each other are not handled separately.

See your health monitoring in Nicoka HRIS

Bring your visit types, their frequencies and your exposed jobs. We will show you the tracking and its due dates.

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