HR finance Expense reports Pay Business travel

Expense reports, compensation, business travel: what HR moves forward every day

Three separate topics with one thing in common: they prepare items that will end up in your payroll software, and every re-entry between the two is a chance to make a mistake.

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Three modules, one output

What you feed in here, your payroll receives with no re-entry

Nicoka HRIS does not calculate payroll. It gathers and secures the variable items, then sends them through predefined interfaces.

Expense reports

Mobile submission with a photographed receipt, rates applied automatically, configurable approval workflow and export to your accounting.

Business travel

A request approved upfront makes the budget known before it is committed, and expense advances are settled on reimbursement.

Pay

History of fixed pay, variable pay and bonuses, salary review campaigns, and transparency for employees on how their package is made up.

The principle

The boundary with payroll, stated clearly

It is a question asked at every demo, so we may as well answer it here.

Nicoka HRIS produces neither payslips nor declarations

We prepare, record and send the variable items to your payroll software, which we connect to through predefined interfaces. The total of salary extras, including expenses and meal vouchers, goes along with the rest.

Your payroll specialist keeps their role. What you get back is the time you spent re-entering data from one tool to another, and the discrepancies that re-entry created.

What everyone gains

The employee, the manager, the HR team

The employee

Enter from the mobile app, with rates and limits already applied

The manager

Approve before the expense is committed

The HR team

Configurable variable items, ready for payroll preparation

Frequently asked questions

More about the finance modules

Do you need to take all three modules?
No, each one is activated independently at current rates. Expense reports are often the first module chosen, because the time saved is immediate and visible to every employee.
Which payroll software do you export to?
Interfaces are predefined for the tools on the market. We check this during the demo, on your specific software, to confirm the expected format.
Are meal vouchers handled?
Yes, with an entitlement check at source: the box cannot be ticked on a contract that does not give entitlement to them. See the page on meal vouchers.

See your variable items in Nicoka HRIS

Bring your rates, your bonus types and your payroll software. We show the complete chain, from entry to export.

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